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We use cookies to make your experience better. By using xero. From furlough to flexi furlough, running out of toilet paper and working in our pyjamas. It is our aim to make sure the transition into the new tax year is as seamless as ever. Here you will find all the steps required to be a year-end pro. Th e opening balances are the year to date figures that were processed in your previous payroll software.
We would recommend reviewing the following balances to make sure the information has been entered correctly before the final submission is sent to the HMRC. If for any reason these are not correct, please get in touch with our payroll support team who will be able to assist.
In addition to reconciling payroll throughout the year, an end-of-year reconciliation is also recommended. The next step is to process the final pay run for the tax year. At this point, the P11 reports can be reviewed whilst the pay run is in draft format, which you can check for any final timesheets, holiday payments or corrections to ensure employee P60s are accurate and up to date. Xero will determine the final pay run using the payment date.
If there are no employees to be paid in the final tax period, then a nil pay run can be processed. This can be done by unticking all employees when the pay run is processed to draft and then posted.
The final pay run will need to be posted by 19th April to trigger the EPS to be sent between the 12th and 19th of the month in time for the deadline. Once the final pay run has been posted any tax code uplifts and roll overs will take place and the year-end reports will be produced.
Xero will include pay runs with a payment date of 6th April onwards in the new tax year using the updated rates and thresholds. Next up, after the final submission has been completed, the P11 and P60 reports can be reviewed.
The P11 reports are available to you throughout the year and the P60 reports are made available at the end of the tax year. You can even share employee P60s from Xero and we will notify your employee by email when their P60 is available in My Payroll. Our final step is to prepare for the new tax year by reviewing and updating payroll in Xero to meet any changes made to regulations.
Below are some important dates to remember to ensure you complete your payroll year-end successfully:. If you require any additional assistance please contact our payroll specialists here. New Ultimate plan offers most comprehensive Xero package for small businesses.
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Hi Richard, thanks for getting in touch. We recommend checking the setup of directors for the new tax year. Please check you are happy with the calculation method. Here are a couple of support articles for reference — Set up an employee as a director and Defer your national insurance. Hope that helps answer your question. Your email address will not be published. Save my name and email in this browser for the next time I post a comment. Find out why over 2 million subscribers locally and across the world trust Xero with their numbers.
Posted by Tom Negal. Organisation Opening Balances Employee Opening Balances If for any reason these are not correct, please get in touch with our payroll support team who will be able to assist. Reconciling In addition to reconciling payroll throughout the year, an end-of-year reconciliation is also recommended.
Final pay run The next step is to process the final pay run for the tax year. Review P11 and P60 reports Next up, after the final submission has been completed, the P11 and P60 reports can be reviewed.
Prepare for the new tax year Our final step is to prepare for the new tax year by reviewing and updating payroll in Xero to meet any changes made to regulations.
Employment Allowance — If eligible, indicate this is being claimed before you process your first pay run of the tax year.
Tax codes — Review employee tax codes. Xero automatically updates tax information for the new year. This includes: Increasing tax codes ending in L, M and N. Carrying over all other authorised tax codes for you to review.
Benefits — If you offer benefits in kind and would like to payroll them, you need to register with HMRC before the start of the tax year. The benefits can then be added in Xero and assigned to the employees ready for the year ahead.
Make a note of 6th July to complete and submit your P11D b for any employer class 1A national insurance due. Find out more here. Hiring contractors to help your business progress further this tax year, check if they fall within IR35 regulations and use our new Off-payroll worker type to process their services and manage the relevant tax and NI due.
Review pension contribution rates — There is no increase due to pension contribution percentages this financial year for automatic enrolment.
However, we recommend reviewing these percentages for employees before processing your first pay run of the year. Prepare for the new tax year by reviewing and updating payroll in Xero to meet any changes made to regulations. Payroll updates and corrections — Unscheduled pay runs in Xero are now simpler to use when making updates and corrections to pay runs. Please note, when using Xero Payroll to make corrections to previous tax years: For the tax year ending, 5 April and earlier an EYU should be submitted For the tax year ending, 5 April from 20 April onwards an FPS should be submitted Key dates Below are some important dates to remember to ensure you complete your payroll year-end successfully: 5th Apri l — The end of the tax year 19th April — End of the tax year filing deadline 31st May — Deadline to provide employees with P60s 6th July — Deadline to report Benefits P11D b If you require any additional assistance please contact our payroll specialists here.
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